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April 15, 2020

Dear Rutgers Colleagues:

As we continue our efforts to stop the spread of COVID-19 among students, faculty, and staff, University Procurement Services (UPS) has updated the Travel and Expense procedures to allow reimbursements to be made exclusively by direct deposit. Effective April 30, 2020, all expense reimbursements must be made by direct deposit. This approach will help us protect staff from exposure to the virus by reducing the need for university staff to be on-site to print checks and use mail distribution services during this crisis.

UPS recommends that you review and update, if necessary, your banking profile in the expense management system. If you are not currently enrolled in direct deposit, please do so before April 30, 2020. Please refer to the “Adding Banking Information to Oracle Expense” instructions for additional details.

Printed checks for expense reimbursements will not be issued after April 30, 2020. Beginning May 1, 2020 all expense reimbursements that require printed checks will be held by the Travel and Expense team until all Rutgers facilities reopen, units resume normal operations, and mail distribution is fully operational universitywide.

If you have questions, please email the Procurement help desk at

Thank you for your support.

Best regards,

Nimish Patel
Associate Vice President–Procurement, and Chief Procurement Officer
University Finance and Administration