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For Employees

Mandatory COVID-Related Apps

Rutgers has developed two apps that became mandatory for use beginning Monday, September 28. My Campus Pass, is a self-screening app that must be used by employees each day when traveling to campus or entering a Rutgers building. To access My Campus Pass, log into my.rutgers.edu. The second app, Rutgers Visitors Log, is available by logging into http://visitorlog.rutgers.edu. Visitors and guests with a legitimate business purpose that cannot be accomplished remotely must be registered each day using this platform. Anyone with an active NetID can enter a guest through the system. Read the communication from Antonio Calcado, Executive Vice President for Strategic Planning and Operations and Chief Operating Officer, for more information.

 

University Status

Spring 2021 Instruction

Remote instruction continues for the spring 2021 semester. Please refer to your specific campus operating status page for additional details:

 

University Offices and Services

Mail Services 

Mail Services suspended normal departmental mail delivery to campus locations on the Newark, RBHS, Piscataway and New Brunswick campuses until further notice.

Important Notices for Rutgers–New Brunswick, Rutgers–Newark, and RBHS

  • RBHS loading docks will remain open but will not be delivering. Departments will need to go to the loading dock area to retrieve their packages.
  • Campus mail will continue to be transported between Newark/ New Brunswick and Camden/ New Brunswick.
  • Mail Services will be working with UPS, FedEx, DHL, Amazon, Laser Ship and Office Depot to redirect departmental deliveries (with the exception of RBHS loading dock locations) to one of the Mail Hubs mentioned above. These packages will be held until picked up by their respective department.

New Brunswick/Piscataway areas
In place of the former mail delivery system, departments will have two options:

  1. Departments may pick up their mail and drop off outgoing mail at the following location between 9 a.m.–2 p.m., Monday through Friday.
    • Use our Mail Services Hub located in the rear of ASB II, 57 U.S. Highway 1 on the Cook Campus. Use the rear loading dock entrance; ring the bell and staff will assist you.
  2. Departments may request that their mail be held at the ASB II Mail Facility for an extended period of time. Please email mailquestions@ipo.rutgers.edu to request this option.

Please feel free to contact Tom Stadthaus (New Brunswick) at tom.stadthaus@rutgers.edu or at 848- 932-4267.

Newark Areas
In place of the former mail delivery system, departments will have two options:

  1. Departments may pick up their mail and drop off outgoing mail at the following locations between 9 a.m.–2 p.m., Monday through Friday.
    • Departments with an address that contains zip code 07103 please use Mail Services located at 30 Bergen St, ADMC complex, room 212, please use the rear door in the rear of the parking lot.
    • Departments with an address that contain zip code 07102 please use Mail Services located at 110 Bradley Hall, our office is on the first floor next to the elevators.
  2. Departments may request that their mail be held at our Mail Facility for an extended period of time. Please email mailquestionsnewark@ipo.rutgers.edu to request this option.

Please feel free to contact Sam Bandy (Newark) at 973-972-4060 or samuel.bandy@rutgers.edu with any questions.

Camden Areas
These changes do not apply to the Camden Campus Mail service. For more information on Camden Mail Service please contact Shari Wakeley 856-225-6003 or shari.wakeley@rutgers.edu

 

COVID-19 Testing Clinics

Walk-in clinics are available on all campuses to any member of the Rutgers community authorized to receive COVID-19 testing. Please make an appointment through the Return to Rutgers page: go.rutgers.edu/COVID-19-Testing. Small drive-through testing clinics may be arranged with individual departments to accommodate specific needs.

 

Guidance on Telecommuting and Leave Policies

In order to continue to support social distancing, the university will:

  • Extend the telecommuting policy rule relaxation policy through March 31, 2021.
  • Provide COVID-19 related leave in concert with the Emergency Family Medical Leave Act (E-FMLA) and Emergency Paid Sick Leave Act (EPSLA) under the Families First Coronavirus Response Act which was signed into law on March 18, 2020. Read the FAQ to learn more about the provisions and processes of E-FMLA and EPSLA effective May 9 to December 31, 2020.
  • Temporarily expand reasons for which employees may use paid sick time with the E-FMLA and EPSLA provisions of the Families First Coronavirus Response Act expiring on December 31, 2020. Effective January 1, 2021 through March 31, 2021 and subject to supervisor approval, employees may use their accrued paid sick time when unable to work or telecommute due to COVID-19 for reasons of self-quarantine, school closure, place of child care closure, or lack of availability of child care as outlined in the announcement. Please note that this temporary expansion of permissible use of accrued paid sick time use may be revisited prior to March 31, 2021 should legislation be passed which provides for other COVID-19 related leave entitlements.

You may also login to OneSource and select the COVID-19 Related Services option in the catalog for more information.

 

Guidance on the Temporary Relaxation of Background Check Policy

Because of significant delays in the processing of pre-employment background checks due to government closures, we are implementing a COVID-19 temporary relaxation of the background checks for staff and faculty positions policy. This policy relaxation will apply to all Rutgers entities EXCEPT RBHS.

The policy relaxation for RBHS is detailed in the COVID-19 Temporary Relaxation of Background Check Policy (RBHS) from April 8.

 

Resources for Working Virtually and Maintaining Wellness

The COVID-19 Telecommuting and Wellness website provides guidelines and resources to help employees effectively manage working remotely and the stress that may come along with it. These resources focus on supporting the physical and mental well-being of our employees as they continue to adjust to workplace and life changes as a result of the COVID-19 pandemic.

 

Rutgers University Family Support Line

The new confidential staff, faculty, and family support line: Rutgers4U (1-855-652-6819) offers emotional and therapeutic support during and following the COVID-19 pandemic.

 

Employee Travel Advisories

On December 4, an Updated Quarantine and Travel Guidance communication that outlines amended quarantine options and revised travel recommendations was issued.

Effective September 16, 2020, Rutgers instituted a requirement to prohibit university employees and students from returning to campus for fourteen days after travel to one of the countries or territories on the CDC’s Level 3 Travel Advisory List. Access the full list of countries with the Level 3 Designation on the CDC webpage. Read the communication for more information.

Both communications were issued by Vicente Gracias, Senior Vice Chancellor for Clinical Affairs, Rutgers Biomedical and Health Sciences and Vice President Health Affairs, Rutgers University, and Brian Strom, Chancellor, Rutgers Biomedical and Health Sciences and Executive Vice President for Health Affairs.

 

Events

The current suspension of all in-person events such as classes, programs, camps, conferences, or other activities at Rutgers University remains in place until further notice to ensure we do our part to limit opportunities for the virus to spread.