For Employees

Mandatory COVID-Related Apps

Rutgers has developed two apps that are ready for use by university employees and will be mandatory beginning Monday, September 28. My Campus Pass, is a self-screening app that must be used by employees each day when traveling to campus or entering a Rutgers building. To access My Campus Pass, log into my.rutgers.edu. The second app, Rutgers Visitors Log, is available by logging into http://visitorlog.rutgers.edu. Visitors and guests with a legitimate business purpose that cannot be accomplished remotely must be registered each day using this platform. Anyone with an active NetID can enter a guest through the system. Read the communication from Antonio Calcado, Executive Vice President for Strategic Planning and Operations and Chief Operating Officer, for more information.

 

University Status

Fall 2020 Instruction

Professional and Graduate Education

• Graduate education is a combination of in-person and remote education.
• Graduate education is prioritized for access to campus facilities wherever possible in absolute adherence with state and federal guidelines, testing expectations, and strict plans for protective distancing.
• Professional education is a combination of in-person and remote modes made at the discretion of the chancellors.
• Professional students are likewise be given priority access to our campus facilities wherever feasible, and health sciences professional students have access to training in our healthcare delivery sites.

Undergraduate Education

• The majority of our courses are being delivered remotely.
  • Rutgers faculty have prepared for remote undergraduate instruction that builds on lessons learned from the spring semester.
  • The university has made, and will continue to make, investments in instructional technology and training to further enhance the student experience.
  • All classes that are taught remotely meet the standards and expectations of the world-class institution that Rutgers is.
• A limited number of courses that benefit from direct access to campus facilities are on campus with appropriate health-related precautions.
  • Examples include select courses in the arts, laboratory or field work, and clinical instruction.
  • Each chancellor worked with the schools’ deans and faculty and provided updates on specific courses that use at least some in-person.

 

University Offices and Services

• Rutgers is open. Some services and facilities may not be operating or may be operating on limited schedules. For more information, visit your respective chancellor’s website:
  • Rutgers University–New Brunswick
  • Rutgers Biomedical and Health Sciences
  • Rutgers University–Newark
  • Rutgers University–Camden
• Learn about plans for preparing people and places for our gradual return to campuses including continued telecommuting, phased and flexible staffing, work options, safety practices, and guidance for use of shared spaces. Read the full how-to guide for Returning to Rutgers.
• The university is operating under a card access only model. During this time, buildings/rooms with electronic access control readers will require the use of RU ID cards for entry at all times. Only RU IDs with appropriate permission(s) will provide access to these locations. In light of this important change of protocol, all Rutgers community members should be sure to have their IDs with them whenever they are on campus.
• The COVID-19 Resource Center for Health Care Providers who have direct contact with patients is available from RBHS.

Mail Services 

Mail Services suspended normal departmental mail delivery to campus locations on the Newark, RBHS, Piscataway and New Brunswick campuses until further notice.

Important Notices for Rutgers–New Brunswick, Rutgers–Newark, and RBHS

• RBHS loading docks will remain open but will not be delivering. Departments will need to go to the loading dock area to retrieve their packages.
• Campus mail will continue to be transported between Newark/ New Brunswick and Camden/ New Brunswick.
• Mail Services will be working with UPS, FedEx, DHL, Amazon, Laser Ship and Office Depot to redirect departmental deliveries (with the exception of RBHS loading dock locations) to one of the Mail Hubs mentioned above. These packages will be held until picked up by their respective department.

New Brunswick/Piscataway areas
In place of the former mail delivery system, departments will have two options:

1. Departments may pick up their mail and drop off outgoing mail at the following location between 9 a.m.–2 p.m., Monday through Friday.
   • Use our Mail Services Hub located in the rear of ASB II, 57 U.S. Highway 1 on the Cook Campus. Use the rear loading dock entrance; ring the bell and staff will assist you.
2. Departments may request that their mail be held at the ASB II Mail Facility for an extended period of time. Please email mailquestions@ipo.rutgers.edu to request this option.

Please feel free to contact Tom Stadthaus (New Brunswick) at tom.stadthaus@rutgers.edu or at 848- 932-4267.

Newark Areas
In place of the former mail delivery system, departments will have two options:

1. Departments may pick up their mail and drop off outgoing mail at the following locations between 9 a.m.–2 p.m., Monday through Friday.
   • Departments with an address that contains zip code 07103 please use Mail Services located at 30 Bergen St, ADMC complex, room 212, please use the rear door in the rear of the parking lot.
   • Departments with an address that contain zip code 07102 please use Mail Services located at 110 Bradley Hall, our office is on the first floor next to the elevators.
2. Departments may request that their mail be held at our Mail Facility for an extended period of time. Please email mailquestionsnewark@ipo.rutgers.edu to request this option.

Please feel free to contact Sam Bandy (Newark) at 973-972-4060 or samuel.bandy@rutgers.edu with any questions.

Camden Areas
These changes do not apply to the Camden Campus Mail service. For more information on Camden Mail Service please contact Shari Wakeley 856-225-6003 or shari.wakeley@rutgers.edu

 

COVID-19 Testing Clinics

Walk-in clinics are available on all campuses to any member of the Rutgers community authorized to receive COVID-19 testing. Please make an appointment through the Return to Rutgers page: go.rutgers.edu/COVID-19-Testing. Small drive-through testing clinics may be arranged with individual departments to accommodate specific needs.

 

Guidance on Telecommuting and Leave Policies

In order to continue to support social distancing, the university will:

• Extend the telecommuting policy rule relaxation policy through December 31, 2020.
• Provide COVID-19 related leave in concert with the Emergency Family Medical Leave Act (E-FMLA) and Emergency Paid Sick Leave Act (EPSLA) under the Families First Coronavirus Response Act which was signed into law on March 18, 2020.

Read the FAQ to learn more about the provisions and processes of E-FMLA and EPSLA effective May 9 to December 31, 2020. You may also login to OneSource and select the COVID-19 Related Services option in the catalog for more details.

 

Guidance on the Temporary Relaxation of Background Check Policy

Because of significant delays in the processing of pre-employment background checks due to government closures, we are implementing a COVID-19 temporary relaxation of the background checks for staff and faculty positions policy. This policy relaxation will apply to all Rutgers entities EXCEPT RBHS.

The policy relaxation for RBHS is detailed in the COVID-19 Temporary Relaxation of Background Check Policy (RBHS) from April 8.

 

Resources for Working Virtually and Maintaining Wellness

The COVID-19 Telecommuting and Wellness website provides guidelines and resources to help employees effectively manage working remotely and the stress that may come along with it. These resources focus on supporting the physical and mental well-being of our employees as they continue to adjust to workplace and life changes as a result of the COVID-19 pandemic.

 

Rutgers University Family Support Line

The new confidential staff, faculty, and family support line: Rutgers4U (1-855-652-6819) offers emotional and therapeutic support during and following the COVID-19 pandemic.

 

Employee Travel Advisories

State Travel

On July 31, Brian Strom, Executive Vice President for Health Affairs, issued a travel advisory for Rutgers employees who have traveled to states on New Jersey Travel Advisory List.

International Travel

Effective September 16, 2020, Rutgers instituted an additional requirement to prohibit university employees from returning to campus for fourteen days after travel to one of the countries or territories on the CDC’s Level 3 Travel Advisory List.  Access the full list of countries with the Level 3 Designation on the CDC webpage. 

This requirement supplements the July 31, 2020 restrictions from returning to campus for 14 days after travel to regions included in the State of New Jersey’s Travel Advisory List. The updated travel advisory list can be found on the New Jersey COVID-19 Information Hub.

Read the communication from Vicente Gracias, Senior Vice Chancellor for Clinical Affairs, Rutgers Biomedical and Health Sciences and Vice President Health Affairs, Rutgers University, and Brian Strom, Chancellor, Rutgers Biomedical and Health Sciences and Executive Vice President for Health Affairs.

 

Events

The current suspension of all in-person events such as classes, programs, camps, conferences, or other activities at Rutgers University remains in place this fall to ensure we do our part to limit opportunities for the virus to spread.