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For Employees

Vaccine Appointments and Information

Rutgers is offering COVID-19 vaccination to students, faculty, staff, and others who have a Rutgers NetID. The Rutgers community may register for an appointment on the Rutgers COVID-19 vaccine portal. Rutgers also is offering vaccines to the public; contact the Vaccine Scheduling Assistance Program by calling 848-445-3033, Monday–Friday from 9 a.m.–5 p.m. for assistance in scheduling an appointment.

Appointments will be available at three campus locations:

Camden: Campus Center, Lower Level, South ABC, 326 Penn St., Camden
Newark: Stonsby Commons, 91 Bleeker Street, Newark
Piscataway: Ernest Mario School of Pharmacy, 160 Frelinghuysen Road, Piscataway

Each location also has walk-in hours as follows:

Camden: Tuesday 12 noon – 2 p.m.; Wednesday 9 a.m.– 2 p.m.
Newark: Monday to Friday, 10 a.m.– 2 p.m.
Piscataway: Tuesday and Wednesday 1 p.m.– 5 p.m.; Thursday and Friday 9a.m.– 1 p.m.

To find other vaccine sites in the state, visit the New Jersey vaccine appointment finder.


Upload your Vaccination Documentation

Faculty/staff: Employees may upload vaccination documentation to the faculty/staff COVID-19 Vaccination portal. A NetID and password are required.

 

Returning to Rutgers

Read the Guide to Returning to Rutgers (June 2021), the plan for units across the university to resume performing their functions in-person.

The Office of Information Technology offers a Return to Rutgers Tech Checklist as a webpage and PDF.


Mandatory COVID-Related Apps

Rutgers has developed two apps that became mandatory for use beginning Monday, September 28, 2020. My Campus Pass, is a self-screening app that must be used by employees each day when traveling to campus or entering a Rutgers building. To access My Campus Pass, log into my.rutgers.edu. The second app, Rutgers Visitors Log, is available by logging into http://visitorlog.rutgers.edu. Visitors and guests with a legitimate business purpose that cannot be accomplished remotely must be registered each day using this platform. Anyone with an active NetID can enter a guest through the system.


Guidance on Telecommuting and Leave Policies

As part of our continued efforts to support the health and safety of our university community, Rutgers did the following.

  • Effective July 6, 2021, began a phased approach return to campus and extended the telecommuting policy rule relaxation policy through December 31, 2021.
  • Temporarily expanded reasons for which employees may use paid sick time with the E-FMLA and EPSLA provisions of the Families First Coronavirus Response Act expiring on December 31, 2020. Effective January 1, 2021 through December 31, 2021 and subject to supervisor approval, employees may use their accrued paid sick time when unable to work or telecommute due to COVID-19 for reasons of self-quarantine, school closure, place of child care closure, or lack of availability of child care as outlined in the announcement.
  • Provided COVID-19 related leave in concert with the Emergency Family Medical Leave Act (E-FMLA) and Emergency Paid Sick Leave Act (EPSLA) under the Families First Coronavirus Response Act which was signed into law on March 18, 2020. Read the FAQ to learn more about the provisions and processes of E-FMLA and EPSLA that were effective May 9 to December 31, 2020.

You may also login to OneSource and select the COVID-19 Related Services option in the catalog for more information.


University Offices and Services

Rutgers is open. Some services and facilities may be operating on limited schedules. For more information, visit your respective chancellor’s website:

Access to University Facilities

The “card only access” model put in place in March 2020 will be removed for Newark and New Brunswick facilities effective July 6, 2021. Building coordinators are welcome to resume requesting door schedules for their respective areas. Camden facilities will remain on the card only access model at this time requiring the use of an RU ID card to obtain access to buildings.

Given that face coverings will be commonplace, faculty, staff, and students must have their Rutgers ID cards on their person at all times and are strongly encouraged to display their ID while on campus and/or in Rutgers buildings. If a new or replacement RU ID card is required, please visit the Identity and Access Management website.

Mail Services 

Mail Services suspended normal departmental mail delivery to campus locations on the Newark, RBHS, Piscataway and New Brunswick campuses until further notice.

Important Notices for Rutgers–New Brunswick, Rutgers–Newark, and RBHS

  • RBHS loading docks will remain open but will not be delivering. Departments will need to go to the loading dock area to retrieve their packages.
  • Campus mail will continue to be transported between Newark/ New Brunswick and Camden/ New Brunswick.
  • Mail Services will be working with UPS, FedEx, DHL, Amazon, Laser Ship and Office Depot to redirect departmental deliveries (with the exception of RBHS loading dock locations) to one of the Mail Hubs mentioned above. These packages will be held until picked up by their respective department.

New Brunswick/Piscataway areas
In place of the former mail delivery system, departments will have two options:

  1. Departments may pick up their mail and drop off outgoing mail at the following location between 9 a.m.–2 p.m., Monday through Friday.
    • Use our Mail Services Hub located in the rear of ASB II, 57 U.S. Highway 1 on the Cook Campus. Use the rear loading dock entrance; ring the bell and staff will assist you.
  2. Departments may request that their mail be held at the ASB II Mail Facility for an extended period of time. Please email mailquestions@ipo.rutgers.edu to request this option.

Please feel free to contact Tom Stadthaus (New Brunswick) at tom.stadthaus@rutgers.edu or at 848- 932-4267.

Newark Areas
In place of the former mail delivery system, departments will have two options:

  1. Departments may pick up their mail and drop off outgoing mail at the following locations between 9 a.m.–2 p.m., Monday through Friday.
    • Departments with an address that contains zip code 07103 please use Mail Services located at 30 Bergen St, ADMC complex, room 212, please use the rear door in the rear of the parking lot.
    • Departments with an address that contain zip code 07102 please use Mail Services located at 110 Bradley Hall, our office is on the first floor next to the elevators.
  2. Departments may request that their mail be held at our Mail Facility for an extended period of time. Please email mailquestionsnewark@ipo.rutgers.edu to request this option.

Please feel free to contact Sam Bandy (Newark) at 973-972-4060 or samuel.bandy@rutgers.edu with any questions.

Camden Areas
These changes do not apply to the Camden Campus Mail service. For more information on Camden Mail Service please contact Shari Wakeley 856-225-6003 or shari.wakeley@rutgers.edu


Resources for Working Virtually and Maintaining Wellness

The COVID-19 Telecommuting and Wellness website provides guidelines and resources to help employees effectively manage working remotely and the stress that may come along with it. These resources focus on supporting the physical and mental well-being of our employees as they continue to adjust to workplace and life changes as a result of the COVID-19 pandemic.


Rutgers University Family Support Line

The new confidential staff, faculty, and family support line: Rutgers4U (1-855-652-6819) offers emotional and therapeutic support during and following the COVID-19 pandemic.


Travel Restrictions

For the health and safety of students, faculty, and staff, Rutgers continues its broad restriction on both foreign and domestic travel for University purposes, while allowing limited travel that is explicitly approved as an exception via a waiver process. The restriction includes domestic travel for University purposes outside of the New Jersey, Pennsylvania, Delaware, New York, and Connecticut region. Refer to the Travel Guidance page available from the Office of the Executive Vice President for Academic Affairs for more details.


Travel and Quarantine Advisories

Rutgers is now aligned with the quarantine and travel recommendations put forth by the New Jersey Department of Health.

On April 5, 2021, the State of New Jersey relaxed domestic travel-related quarantine requirements for individuals who are fully vaccinated. Though ALL non-essential interstate travel continues to be discouraged, vaccinated individuals (or those who have recovered from COVID-19 within the last three months) no longer need to quarantine or be tested for COVID-19 before or after domestic travel.

Non-vaccinated travelers and residents returning from any U.S. state or territory beyond the immediate region (New York, Connecticut, Pennsylvania, and Delaware) are still expected to self-quarantine at their home or temporary lodging. International travelers should review the CDC’s COVID-19 travel recommendations by destination.

Please check New Jersey Department of Health guidelines for the most up-to-date information and guidance.