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May 7, 2020

To: Vice Presidents, Chancellors, Deans, Directors, Department Heads, and HR Liaisons

In April, President Barchi directed the implementation of a hiring freeze and suspended certain personnel transactions.  The Hiring Freeze and Position Cost Control Presidential Directive allows for exception requests under certain very limited circumstances, including positions that support clinical care, COVID-19, health and safety, and positions supported through external funding.

In order to facilitate the submission and review of exceptions to the Hiring Freeze/Position Cost Control, we have formalized a submission process and created a fillable PDF Exception Request Form (ERF) with DocuSign.  The ERF must be completed, submitted, and approved prior to initiating any transaction for which an exception is being sought, and must be included as approval documentation for the transaction.  Please note that an approved ERF does not replace any standard review or evaluation process; it serves to authorize advancement of the request through standard operating procedures.

To access the complete process, guidelines, and ERF, please click here:

If you have any questions, please contact OneSource Rutgers Faculty and Staff Service Center at 732-745-SERV (7378) or at


Vivian Fernández
Senior Vice President for Human Resources and Organizational Effectiveness